Recruiting Operations Coordinator

Who are We?

Field AI is transforming how robots interact with the real world. We are building risk-aware, reliable, and field-ready AI systems that address the most complex challenges in robotics, unlocking the full potential of embodied intelligence. We go beyond typical data-driven approaches or pure transformer-based architectures, and are charting a new course, with already-globally-deployed solutions delivering real-world results and rapidly improving models through real-field applications.

Learn more at https://fieldai.com.

About the Job

The Recruiting Operations Coordinator serves as the operational backbone of recruiting at FieldAI, playing a critical role in supporting the company’s fast-paced hiring efforts. This individual will own interview scheduling, candidate experience, recruiting operations, and ATS management, while acting as the connective tissue between hiring managers, recruiters, and candidates.

What You Have

This role requires a proactive, highly organized, and detail-oriented problem solver who can independently manage recruiting coordination and operational processes in a dynamic startup environment. The ideal candidate thrives in fast-moving situations, adapts quickly to changing priorities, and maintains an exceptional standard of accuracy, communication, and candidate experience.

Key responsibilities include: Ensuring seamless interview logistics, maintaining data integrity within the ATS, supporting recruiting process improvements, and delivering a positive and professional experience for every candidate interaction.

The Recruiting Operations Coordinator must be flexible, resourceful, and capable of balancing multiple priorities while contributing to operational excellence across the recruiting function.

What You Will Do

1. Interview Scheduling & Coordination

• Own end-to-end complex interview scheduling across multiple time zones and teams  

• Manage logistics, confirmations, and real-time adjustments with professionalism and speed  

• Ensure a smooth, positive, and white-glove candidate experience 

2. Candidate Experience & Support